Organizing a workshop with ACM Multimedia 2012 makes a great contribution to the community and takes great effort from the organizers and the program committee. It is a high visibility undertaking. In general, ACM Multimedia 2012 expects full-day workshops. One key organizer must commit to attend and manage the workshop on site. It is recommended to have at most three co-chairs for a workshop.
In the past, we have received workshop proposals with similar and/or highly related themes. In such cases, the ACM Multimedia 2012 workshop chairs may encourage the organizers of the related workshop to merge their proposals or choose the stronger team when appropriate.
Although we encourage the workshop organizers to feature novel and high-quality events (for example, keynote speaker session, panel discussion session, roundtable discussion) to promote their workshop quality and attendance, it is recommended for the organizers to discuss special arrangements with the ACM Multimedia 2012 workshop chairs in advance. For 2012, we expect to hold all the workshops on a separate day from the main conference.
Workshop organizers must submit an estimated paper submission volume in their workshop proposals. For a workshop, if the received number of paper submission is lower than 25 or the number of accepted papers is lower than 12, the workshop may not have sufficient content for a full-day program. In such cases, the workshop may be converted into a half-day event. If the number of submitted papers for a workshop is at significant lower levels, the event may be canceled.
All attendants of a workshop (organizers, invited speakers, authors, etc) are expected to register. The workshop should follow the agreed submission deadlines specified by the ACM Multimedia 2012 Workshop Chairs. In the past, it was possible for the general chair of the conference to grant one invited speaker a complementary 1-day workshop registration per workshop but it is subject to approval and not guaranteed.
Workshop chairs must manage the submissions, reviews and decisions through the same website stipulated by the conference program chairs. This process cannot be managed separately. The workshop papers must follow the same formatting instructions of the main conference (except for the page length). Workshop organizers should not change deadlines, as the process needs to be integrated with the full conference.
All invited and regular paper submissions must go through professional peer reviews. Although no hard acceptance rate threshold is specified, one would not normally expect more than 50% of papers to be accepted. Any accepted paper should make a reasonable contribution to the field of study.
The workshop organizers must provide a complete workshop program with specific times of each presentation, under the time constraints specified by the general chairs of the conference. They are also expected to interact with the Publications Chairs and/or the publishing company to ensure their workshop papers meet all the publications timelines.
